Toolbox Quick Links
Race Director Discounts
Click here for special discounts available exclusively to USA Triathlon Race Directors
Business Owner Policy
USAT is happy to announce the availability of a business owner's insurance policy that can be purchased by sanctioned event directors. This coverage protects your business from claims arising from alleged bodily injury, personal injury or property damage liability and is meant to supplement the sanctioned event insurance. Coverage cost is based on the amount of revenue and the number of events produced by the company.
Medical Malpractice Insurance
Please contact Event Services for information on this coverage.
Please contact firstname.lastname@example.org for the password to access these forms. Please contact ESIX at 678-324-3320 for more information on this opportunity.
USA Triathlon views the safety of our members as a core imperative. Event-related fatalities have captured the attention of our community, raising safety concerns among athletes, family members and other supporters, event organizers, sponsors, community leaders, and the medical community. We have conducted a careful review of the collective experience with fatalities at USA Triathlon-sanctioned events from 2003 through 2011. Our objectives were to attempt to bring clarity, identify potential patterns and underlying causes, and investigate opportunities to make any future improvements in event safety.
Click here to view a PDF file of the USA Triathlon Fatality Incidents Study.
Additional Helpful Tools
Race Course Mapping Tool
One Million Revolutions, producer of the Musselman Triathlon, has partnered with USAT to provide a race course mapping tool specifically for race directors. The online tool combines Google Maps with an easy-to-use system for creating, editing, and displaying each segment of your race (swim, bike, etc) on a dynamic, interactive map. Once a course is plotted, elements can be added to produce for your athletes a complete "digital tour" of your event. The maps can be seamlessly integrated into any website, and can be used to satisfy the USAT sanction requirement for course maps.
An example of a complete map can be found by clicking here.
USAT Educational Tools
Information about educational opportunities for Race Directors can be found on our Education page.
USAT Elite Athlete List
Looking for a list of elite athletes? visit the elite athlete qualification page for a current listing of all licensed elites. This list will be updated weekly.
Please note that we are experiencing problems of athletes WITHOUT current USAT Elite Memberships racing at $5K+ prize money events. This is against USAT rules and will lead to suspension of these athletes. The athletes know this is not allowed, but unfortunately it is still happening. You can help them to not put their careers at risk by checking the USAT current elite athlete list as elites register for your event. If your athlete is not on the list, feel free to direct them to Courtney Kulick or the membership page to take care of their membership.
If it is a foreign athlete, he or she must do one of the following (these are the only two options):
1.) Present a current elite membership from their National Federation in addition to paying the $12 USAT one-day membership fee (must also sign the USAT waiver).
2.) Present a current USAT foreign elite membership.
Please contact Courtney Kulick or 719-884-5606 with any questions.
Host a National Championship
Applications are now available for USA Triathlon Certified Level 1 and 2 Race Directors to apply to host 2014 USA Triathlon National Championships. All applications, questions, and inquiries should be directed to the contact information on the application at email@example.com. Follow the instructions here to apply.
USAT Race Director Committee
The USA Triathlon Race Director Committee (RDC) functions as an advisory board to the USA Triathlon National Board of Directors. There are up to 11 participants on the commission, appointed by the Board and led by a Chairperson. Conference call meetings are held monthly during the off season and with less frequency during the heart of the racing season.
This section contains a variety of services and resources available for race directors including the USA Triathlon Sponsor information, Best Practices Consultancy, Race Director Newsletters, Race Director Resource Guide, event insurance information, important forms, elite athlete information, USAT Race Director Commission, and other tools necessary for conducting safe and fun multisport events.
Forms and Other Resources
Services and Resources
The Event Services team is here to support the race-directing community through a variety of new and existing services and programs, including:
The Event Services Consultancy program is the first of several such forthcoming initiatives. In a nutshell, it's an opportunity to request that an Event Services member join you at your event, observe best practices and give feedback as requested. Click here to view the entire program overview including downloads of the program application and sample reports.
The Paratriathlon Course Design Considerations page is a compilation of interviews with paratriathletes, giving you some great ideas on what to do and what to avoid at your para-friendly event. Certified Race Director Penni Bengtson also writes about her experience with paratriathlon.
Click here for the Paratriathlon Event FAQ's.
Offering Paratriathlon and/or Physically Challenged Open Divisions
The national office staff is seeing tremendous growth, opportunity and support for the inclusion of disabled participants in sanctioned events. Please review carefully and note the differences between Paratriathlon and PC Open divisions and the corresponding rules.
Only two events in the country will be hosting Paratriathlon 2013, they are the USA Paratriathlon National Championship and ITU San Diego. Those two events will comply fully with the Paratriathlon rules.
All USAT sanctioned events are welcome to host PC Open divisions in 2013.
PC Open athletes are not required to follow the classifications and rules that govern Paratriathlon. PC Open participants follow the guidance provided with respect to legal equipment such as hand cycles and wheelchairs but the classification rules are not in effect. This example illustrates the matter:
Athlete X is a classified Paratriathlete, Sight Impaired. Athlete Y is not classified but wishes to participate in the sight impaired category. The ABC Triathlon wishes to include all disabled athletes even though Athlete X is classified. In this case, the Paratriathlon rule requiring the use of blackout shades is not in effect and both athletes would race each other in a PC Open division.
If you have any questions about PC Open and Paratriathlon, please contact the Event Services team.
We are here to aid the race director will all aspects of their event. If you are a first time race director and would like more information on hosting an event, please contact the Event Services team at firstname.lastname@example.org. We provide information including event planning, production, insurance, sanctioning, and much more.
Race Director Resource Guide
The Event Services team is happy to announce the availability of the 2012 Race Director Resource Guide. This guide is a one-stop shop and has been developed to assist in the planning stages of multisport events. The companies and organizations listed in this guide have been recommended by race directors for race directors.
Click to launch the full edition in a new window.
If you would like to recommend a company or organization for the next edition of the resource guide, or to request Resource Guide login information, please contact the Event Services Team.
USA Triathlon Sanctioned Events Location Guide
This tool is a resource offering assistance when planning the location of your next multisport event. Multisport is rapidly growing and choosing a prime location to host your event can be tricky. The Events Location Guide is designed to identify market opportunities and/or competition challenges when planning your next event. To view maps of all 2011 events, click here.
The Event Services team is happy to announce a social networking opportunity for our sanctioned race directors.
Please join the USA Triathlon Race Directors Google group, designed specifically for multisport race directors. This group provides the opportunity to network with race directors across the country, ask peers for advice and brainstorm ideas to improve your event. The knowledge and field experience that each race director brings to the table is a powerful resource.
To join, go to http://groups.google.com/group/RaceDirector and request to be added to this group.
Follow us on Twitter at @USAT_RDs. We have revamped the current page to be a useful tool for event organizers, connecting our constituents together 140 characters at a time!
USA Triathlon Race Director Newsletters are full of information and answers to some great questions. Please click here to view the newsletter archives.
Youth Aquathlon Series
USA Triathlon launched a new series in 2012 selecting 30 events from across the United States to participate in the Youth Splash & Dash Aquathlon Series. Educating youth athletes between the ages 7-15 about the multisport lifestyle is one of the primary objectives of the series, which is focused on participation and having fun, rather than competition. Alongside the races, many of the selected events held USA Triathlon-sanctioned youth clinics.
Vendor and Partner Opportunities
USA Triathlon's marketing and support partners are pleased to provide a variety of opportunities that allow race directors to save money, raise the production value of sanctioned events and sample partner products out to the membership. Access to these sponsor and partner opportunities is limited to USA Triathlon sanctioned events and is password sensitive as you must be current sanctioning race director and have a current USAT annual membership. If you are, and would like to access this page, please email the Event Services Department at email@example.com for the password.
Gatorade is a Gold-Level partner and the official sports beverage of USA Triathlon. Gatorade is the longest-tenured corporate sponsor in the history of USA Triathlon, with the relationship dating back more than 10 years. In addition to providing product for each of USA Triathlon's national championship events, Gatorade will supply G Series Pro Endurance Formula and merchandise annually to a maximum of 85 USAT sanctioned events.
Please answer the questions below to determine if your event meets the requirements of Gatorade sponsorship.
Are you a USAT Certified Race Director?
Is your event Intermediate, Long or Ultra distance?
Does the race have 400 or more athletes participating or is the race of elevated status, i.e. a regional or national championship?
If you have answered ‘yes’ to all three questions above, congratulations, the event maybe be eligible for sponsorship. Please contact firstname.lastname@example.org for access to the application.
GU Energy Labs is fueling the multisport lifestyle as a Silver Level Sponsor of USA Triathlon and is offering a level of product support for USA Triathlon Sanctioned Events. As the official gel and energy chew sponsor of USA Triathlon, GU invites you to participate in their Sanctioned Event Race Director Discount Program!
Follow these easy steps to set your participants up with the #1 selling energy gel on the market!
Fill out an application here: https://guenergy.com/event-sponsorship and make sure you choose ‘Yes’ under ‘Is your race a USA Triathlon sanctioned event?’.
As a USA Triathlon sanctioned event we will automatically select your event for special event pricing. We will get back to you within 14 days (likely much sooner!) with an order form and ordering instructions.
Please order at least one month prior to your event to ensure your product arrives in plenty of time for your event.