The sanction team has put together a guide to the current sanction system. Click Here to download the step-by-step PDF guide to sanctioning your event.
Important things to remember about sanctioning:
1. Sanction fees are only refundable if the event is cancelled due to the weather, and notified to USAT before the event date. Sanction fees are non-refundable if the event is cancelled for any other reason. Additional insured and sanction fees are also non-refundable. Please be sure to contact email@example.com if you need to cancel the event.2. An event may not be sanctioned if the sanction application is submitted within 14 days of the event date.
3. All participants in a sanctioned event must either be an annual USAT member or purchase a one-day membership.
Important things to remember as you complete the application:
1. Adult and youth events must be sanctioned and insured separately therefore each event must have a sanction application on file.
2. Course maps are required (itineraries are required for camps/clinics) each year for safety and insurance purposes. Please be sure to include a map of the transition area(s) and pool course. Course maps can be submitted in four ways:
- Upload into the sanction application or provide a link to the race website
- Email to firstname.lastname@example.org
- Fax to 719-955-2671
- Mail to the Event Services Department at the National Office
4. Mass swim starts or wave starts of more than 150 athletes require a rules dispensation request. This request must be resubmitted each year for approval. You will be notified by an Event Services staff member reviewing your event to send responses to the following questions.
- How many athletes are in the mass start?
- How many athletes total are in the event?
- What is the width of the start area?
- What is the distance from the start line to the first turn?
- How will the mass start enhance the safety of the event?
5. Water testing is a requirement, even for pool swims. USAT recommends that you follow the guidelines established by the agency that governs your body of water, such as the county, city, EPA, pool management, etc. USAT will accept whatever criteria the permitting agency has established for swimability and human contact. Please obtain a copy of the certificate that is issued nearest to the event date and keep it with the event files for seven years, as it may need to be provided to USAT after the event.