Minutes of the Meeting of the USAT Florida Region Council

January 16, 2010 at 10:15am, Waverly Conference Room, Orlando, FL

Purpose: To discuss events and ideas for the 2010 season as described in the tentative agenda

Chair: Hector Torres

 

Present: Hector Torres, Dave Deschenes, Kameel Abdurrhamman, Thomas Riley, Linden Fenton, Chris San Agustin, Kelly Burke.

Others present via teleconference: John Jones, Jennifer Hutchinson, Tara McCarthy

Absent: Alex Lechner

Meeting called to order at 10:15 am by Hector Torres

Minutes from December Meeting amended (see below) and approved

I.               Conflict of Interest Forms distributed and filled out

II.              Motion to Appoint Officers made by Hector Torres, seconded and passed. Voting by show of hands:

A.     Chair: Kellee, 2 and Hector ,5. Resolved that Hector Torres is appointed Chair

B.     Vice Chair: Linden, 2 and Thomas, 5. Resolved that Thomas Riley is appointed Vice Chair

C.     Secretary: Chris, 7. Resolved that Chris San Agustin is appointed Secretary

D.    Treasurer: Kameel, 5. Resolved that Kameel Abdurrhaman is appointed Treasurer

III.            Letters of Intent Reviewed

A.     Motion to accept members into the Council, seconded and passed

1.     Fred Sommers, 7 votes, accepted

2.     Philip Newman, 7 votes, accepted

3.     Michael Hubbard, 3 votes, rejected

IV.            Administrative Staff Position

A.     Michelle Hill resume

B.     Gerard Hubbard resume

C.     Voting by show of hands for Gerard Hubbard, Resolved that Gerard Hubbard is appointed as Administrative staff

V.              Committee Reports

A.     Club Liasion, Chris San Agustin: Newsletters on a quarterly basis, positive response from clubs to date

B.     Race Directors, Linden Fenton: Next meeting in Ponte Vedra Beach, Linden to introduce himself as liaison to USAT Florida Region Council

C.     Youth Development, Dave Deschenes: 2/3 race director response for Youth Tri Series, documentation distributed to council members

1.     Mandy and Chris: Jax-First Coast Tri

2.     Fred Sommers: Clermont-Great Clermont Trikidz

3.     Tim Hudson: Madeira Beach-Madeira Beach Mini

4.     Questions

a.     Specific rules? Use of refs?

b.     Getting Race Director Cert for Mandy although she works with Chris. Per Tara, she cannot get in unless she was put on a wait list and someone declines a spot to open for her

c.     Logo for Youth Series?

d.     By Dave: Application for a Regional Championship? But no one has applied or bid

e.     By Dave: Youth Development Coordinator Position, is this National or in Other Regions?

1.     Motion to consider stipend for Youth Development Coordinator for $500 per 6 months by Hector Torres. Seconded and passed. Resolved, that the Youth Development Coordinator position will have a stipend and be with Tara at National Office

D.    RADC, Jennifer Hutchinson

1.     Logo for Junior Regional Championship

2.     Junior Development Series

3.     Fred Sommers: Confirmed 1^st race

a.     April: Crystal River

b.     June: Morton Plant Mease

c.     July

d.     August: Hammerhead Sprint in Jax

e.     Sept.: Clermont

4.     Possible regional skills camp

5.     Getting logo for swim caps

6.     Organizing draft legal race for the older youth/jrs., Ft. DeSoto SuperSprint 07/27/10; awaiting course maps, does not score national points, for potential National Championship that is draft legal

7.     National Camp in July

E.     Treasury

1.     Funds not released yet, distributed in 2 transfers, one on 02/15, then in mid-June

2.     Current balance: $12,084 rolling over into 2010

VI.            Previous conference call

A.     Top 150 age group athletes in the Region

B.     Include Youth and Juniors 15-19, <14

C.     Top 2 M/F in Age Groups in Triathlon and Duathlon

D.    144 shirts total

E.     Quotes

1.     0-200, $10/shirt with SweatVac

2.     Zorrel $6/shirt

F.     Special Qualifiers

1.     $8.32 with Regional Championship on the Side

2.     With USAT Florida Region Logo

3.     SweatVac hats

4.     Email Tara at National office to get a better deal for quantities, including Youth Series Champs Top 3 in each Youth Age Group (75)

5.     Qualification standards for Regional, Special, Junior, Youth Qualifiers (Morton Plant Mease)to promote in Newsletter

VII.           Membership Drives

A.     What happens at a drive? Promoting qualifiers, annual membership renewal

B.     FL  A1A 02/23/10

C.     Gate River Run 03/13/10, Check by Linden

D.    MIT  03/14/10, John Jones and Gerard Hubbard, Kelly

E.     Sarasota Grouper Half 03/14/10, Hector and volunteers

F.     Great Clermont : Hector, Kameel, Dave, Chris

G.    Nautica South Beach: 04/10/10, John Jones, Hector

H.    St. Anthony’s: 04/26/10, Dave, Kelly, John Jones, Thomas, Hector,Tara

I.      Beaches Fine Arts 05/14/10: Linden, Chris

J.      Miami 70.3 10/30/10: Gerard to contact MIT RD’s, Kelly

K.     MiamiMan 11/14/10:

VIII.         Housekeeping

A.     Clarification on phone if there is an issue on an email, increase communication, request made by Thomas R. for monthly e-mails

B.     Discussion on what happened on MOUs

C.     Motion to “Reply All” for Council emails adopted

IX.            Future Business

A.     Next Conference Call 02/17/10 (3^rd Wednesday of the month) 7:30pm

B.     Public Meeting: At Special Qualifier in Clermont 03/27/10 held at the National Training Center

C.     Ask Gerard to make promotional materials for public meeting, possibly RSVP?

D.    Complete Expense reports for mileage

E.     Send an e-mail to Council members who sent Letters of Intent: Fred and Philip

Motion to Adjourn at 12:21pm by Hector Torres, seconded and passed unanimously

 

Submitted by Chris T. San Agustin, 01/16/10